Building Hours & Scheduling
The PAC will maintain a calendar of activities and may accept tentative
dates for potential rentals. Spaces will be scheduled and held on the
calendar after receipt of a non-refundable performance intent charge.
(see fee schedule)
At what ever time a potential user informs the PAC
that a date is firm, a contract will be sent to the user for signature.
Contracts will always be issued in advance of the rental date,
generally not later than five (5) working days prior to occupancy, but
not more than one year prior to the date(s) requested. However, no
contract will be acted upon for a succeeding school year until after
the school district calendar is set and approved by the Governing
Facilities & Equipment
The user is required to provide all necessary technical information no
later than fourteen (14) days prior to the first day of the engagement.
Generally the user will provide said information in a pre-production
meeting at the PAC, but may provide written specifications with
follow-up by telephone. The BPAC Facility Use Information Sheet
is to be filled out with all the necessary information the PAC needs
prior to the event.
The more complete and accurate the information
provided, the better the PAC service will be. The PAC will not be
responsible for problems resulting from inadequate advance planning
through proper communication with the PAC. The PAC house manager and
his assigned representatives reserve the right to alter any aspect of a
production of which there is a question of safety for participants
and/or protection of PAC equipment.
No portions of the sidewalks, entries, halls, elevators or ways of
access to public utilities of the premises shall be obstructed by the
user. Any damage resulting on account of any abuse or of any misuse of
any portion, facility or equipment, of whatsoever character, shall be
paid by the user.
The PAC does not guarantee parking for its users or staff and patrons.
The granting of a contract to use the PAC shall in no way obligate the
PAC to provide parking for the user.
Trucks carrying equipment to be used by the user in
the presentation of the event may be loaded, unloaded and parked at the
exclusive direction of the PAC management.
No flammable materials such as bunting, tissue paper, crepe paper,
etc... will be permitted to be used for decorations. Open flames in any
area of the building are strictly prohibited, regardless of how they
are fueled, unless approved by the PAC.
In the receipt , handling, care or custody of property of any kind
shipped or otherwise delivered to the PAC, neither the PAC, its
officers, agents or employees shall be liable for any loss, damage or
injury to such property.
Broadcasting & Recording
No event may be photographed in the PAC, nor may it be broadcast, video
taped, recorded or otherwise reproduced without the consent of the PAC.
The location of cameras and video equipment is subject to approval by
the PAC House Manager. Outside individuals/businesses (ie: video,
audio, photography) providing services for a profit, are considered to
be a 3rd party vendor. Additional support charges and/or a separate
user agreement may be required.
Smoking is not permitted in any area of the facility. The user shall be
responsible for enforcing the no-smoking regulation. Failure on the
part of the user to enforce this regulation shall constitute a breach
of contract and can, at the option of the PAC, cause the termination of
said agreement as well as refusal of future usage.
All performance and participants must use the back stage entrance prior
to the show. No other doors are to be used by performers or stage
personnel; nor will any doors be propped open. Audience members will be
allowed into the hall upon notification of the performance group and
contract users; however, the PAC shall determine if and when the doors
are to be unlocked.
The PAC reserves the right to eject from the premises any objectionable
persons; and neither the PAC nor any of its representatives shall be
liable to the user for any damages that may be sustained by such
The term "objectionable persons" shall include those
persons by virtue of disorderly conduct, drunkenness, disruptive
behavior, violation of building policy or laws, make the proper
conduction of business difficult or impossible.
Laws & Licenses
The user shall comply with all laws of the United
States, the State of Arizona, the City of Sierra Vista, and rules and
regulations established by designated officers of the Sierra Vista
The user shall obtain all permits and licenses
required by the laws, ordinances, rules and regulations needed for the
engagement. The PAC shall have the right to require the user to furnish
satisfactory evidence that it has obtained all such licenses.
Right to Alter Manual
The Buena Performing Arts Center may change, alter,
amend or cancel any or all of the articles and sections of this
Operation Policy Manual at any time without notice.
Rehearsals are defined as productions performed
without an audience or with no more than fifty (50) people watching the
production. If the user exceeds the stated maximum, the user shall be
responsible for payment of performance rates for the days applicable.
Authorized representatives of the PAC shall be on duty
during the time any facilities are being used under contract. All costs
for adequate supervision shall be the responsibility of the user. This
shall include proper police and fire protection. The presence or lack
of security shall not alter the fact that the Buena Performing Arts
Center, under the terms of the agreement, assumes no liability for the
loss, theft or damage to the property of the user. The PAC reserves the
right to retain security, at the cost of the contract user, if
A comprehensive liability policy at a minimum level of one million
dollars combined single limit shall be provided by the user. Proof of
this insurance with "Buena Performing Arts Center" named on the
certificate of insurance must be provided prior to the first date of
the engagement. The period of coverage shall be throughout the term of
the agreement, at the user's sole cost. This insurance shall be a
broad-form, general public liability insurance against claims and
liability for personal injury, death, or property damage arising from
the use, occupancy or disuse of the PAC or adjoining areas and ways.
Additional limits and qualifications may be specified by the PAC as
Royalties & Dues
The user shall be responsible for ASCAP, BMI and any other royalty fees
associated with the user's event. Theatrical presentations requiring
contracts with Samuel French, Music Theatre International or other
companies shall be the responsibility of the user and at no time shall
the PAC be expected to enter into such agreements in any way. The PAC
may refuse rental to any group which is not in good standing with a
theatrical play/music service.
The user shall be responsible for all contracts and
fees associated with the employment of its personnel, including actors,
technicians, directors, choreographers and all other artistic labor.
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Address questions and date requests to :
Buena Performing Arts Center
5225 Buena School Blvd.
Sierra Vista, Arizona 85635
(520) 515 2820, Rick Klein, Manager
(520) 515 2874, Fax